Job Purpose
To manage and secure the supply of materials, equipment, services, and subcontracted works required for telecommunications infrastructure projects, ensuring quality, cost efficiency, technical compliance, and timely delivery.
The Purchasing Officer is responsible for managing supplier and subcontractor relationships, issuing purchase and service orders, coordinating local and international procurement, monitoring production and delivery timelines, and supporting cost control in line with company policies and project requirements.
Key Responsibilities
Receive, review, and analyze material requests (MRs) from project departments for telecommunications network and infrastructure projects.
Procure specialized telecommunications infrastructure materials, including cables, DC systems, electromechanical items, earthing materials, splicing tools, testing equipment, measurement devices, and related site materials.
Coordinate the leasing and rental of vehicles and heavy equipment, including trenchers, cranes, lifting equipment, and site vehicles.
Build, maintain, and strengthen effective relationships with local and international vendors, suppliers, manufacturers, logistics providers, and subcontractors.
Develop and maintain a comprehensive database of approved suppliers for telecommunications infrastructure projects.
Prepare financial and technical comparison tables for quotations, tenders, and supplier offers.
Evaluate offers based on cost, quality, delivery time, technical compliance, payment terms, and project requirements.
Negotiate with suppliers to obtain competitive prices, favorable payment terms, improved delivery conditions, and cost reductions.
Prepare vendor contracts and negotiate commercial and contractual terms with accuracy, diligence, and attention to detail.
Review and evaluate client contracts and actively participate in contract negotiation processes when required.
Issue purchase orders and service orders through ERP systems such as Microsoft Dynamics, SAP, Oracle, or Odoo.
Follow up on PO and service order approvals and share approved orders with suppliers and subcontractors.
Maintain accurate and up-to-date records of purchase expenditures, revenues, contracts, supplier payments, and related financial transactions.
Coordinate with finance teams to ensure procurement activities comply with company policies, approved budgets, and payment procedures.
Monitor production timelines and track progress with vendors and manufacturers to ensure materials are delivered as scheduled.
Coordinate with warehouses and project sites to ensure timely delivery of materials and avoid delays in excavation, installation, and implementation works.
Manage subcontractors for civil works, tower erection, installation works, testing, commissioning, and other related services.
Negotiate subcontract agreements and follow up on subcontractors’ progress, deliverables, invoices, and financial claims.
Monitor procurement costs and support cost reduction initiatives without compromising quality, safety, or technical requirements.
Conduct logistics market analysis to identify competitive freight rates and optimize shipping and transportation costs.
International Procurement Responsibilities
Manage import and international shipping activities with overseas manufacturers and suppliers, including fiber optic cable and telecommunications equipment manufacturers.
Coordinate maritime, air, and land freight operations to ensure timely delivery of imported materials.
Follow up on customs clearance procedures and prepare required import documents, including certificates of origin, commercial invoices, packing lists, and shipping documents.
Ensure imported materials comply with applicable Saudi standards, SASO requirements, and relevant telecommunications regulations.
Coordinate with the Finance Department to open letters of credit, process international transfers, and manage foreign supplier payments.
Apply and manage approved international trade terms, including Incoterms such as FOB, CIF, and other relevant shipping terms.
Plan external procurement requirements in advance to avoid project delays caused by international shipping lead times and long supply chains.
Qualifications & Experience
Bachelor’s degree in Telecommunications, Electronics, Civil Engineering, Business Administration, Supply Chain Management, or a related field.
3 to 5 years of experience in procurement, purchasing, or supply chain management.
Previous experience in infrastructure contracting companies or the telecommunications sector is preferred.
Strong knowledge of telecommunications network materials, ground excavation requirements, civil works, site requirements, and site security systems.
Skills & Competencies
Strong negotiation skills with the ability to secure competitive prices, favorable payment terms, delivery conditions, and cost reductions.
Strong knowledge of procurement processes, supplier evaluation, contract preparation, and vendor management.
Ability to manage urgent purchase requests and respond quickly to site requirements and project needs.
Excellent communication and coordination skills with finance teams, site engineers, warehouses, suppliers, subcontractors, and clients.
Proficiency in ERP systems such as Microsoft Dynamics, SAP, Oracle, Odoo, or similar systems.
Advanced proficiency in Microsoft Office, especially Excel.
Strong knowledge of customs clearance procedures related to Saudi ports and telecommunications regulatory requirements.
Professional understanding of Incoterms and the legal, financial, and logistics responsibilities associated with international trade.
Excellent Arabic and English language skills, both spoken and written.