- Responding to All emails from (Supplies and departments) on time without any delays.
- Arranging All Payment Memos for the suppliers with all supported documents & getting all approvals needed.
- Sending All Memos to the CFO not after 3:00 pm (Dubai Time) to Audit it & sign it.
- Preparing all supplier's payments through the Bank Transfers / Credit Cards.
- A/P Reconciliation to ensure all Cash and credit supplier’s Invoices are already posted in the system. (Reconciliation must be sent to the CFO to audit it).
- Checking All payments to suppliers to Ensure are updated on Maxis. - Amman & Dubai Account Reconciliation (A/P)
- Reconciliation for all credit cards. - Checking the VAT Report A/P on a monthly basis.
- Following Up and closing All Files in Coordination with all related departments.
- Pending Issues that Need To be solved must be reported to the CFO on a daily basis.
- Auditing All the Documents of New Groups/ Events (*Clients Contracts *Suppliers Contracts *Cost and sell Sheet…etc.) and initial it, then proceed to the CFO for Final Approval
- Daily Reports are required: *Payment sheet *Credit cards Tracking sheet *PV report. -
Any other tasks assigned to him by the CFO.
Reports :
Payment Sheet on Shared folder ( Inform the updates was done by email ) : Daily
Credit card Tracking Sheet ( Should be uploaded on Shared folder ) : Daily
Credit card Balances ( Should be uploaded on shared folder ) :Daily
Bank Reconciliation and RV report : Daily
Credit Card Reconciliation : Weekly
A/P Aging Report : Monthly