Job Description
Job Title
Admin Supervisor
Job Code
JSH-09
Department
Operation
Job Grade
TBD
Section
Jeddah Station
Job Classification
Full Time
Reports To
Station manager
Date Prepared
 
 
Job Summary:
The Admin Supervisor is responsible for overseeing all administrative functions at the station, including the issuance of authorizations and gate passes, as well as tracking and following up on drivers' licenses. This role also involves addressing operator needs and requests promptly, ensuring their operational requirements are met. Additionally, the Admin Supervisor is tasked with monitoring employee attendance and ensuring accurate records are maintained for compliance and operational efficiency.
 
Key Duties and Responsibilities:
Oversee the day-to-day administrative functions, ensuring efficiency and accuracy.
Maintain proper documentation for all activities and ensure compliance with company policies.
Issue authorizations for personnel, equipment, and resources to meet operational requirements.
Track and follow up on the issuance and renewal of driver’s licenses and permits for airport operations.
 Act as the focal point for communication between departments, facilitating seamless coordination.
Monitor employee attendance, leave records, and punctuality.
Ensure attendance data is accurately recorded and reported for payroll and compliance purposes.
Address and respond to operator requests, ensuring their needs are met promptly and effectively.
Coordinate resources, tools, and support for operators to maintain smooth operational workflows.
 
 
Experience, Knowledge, Skills and Abilities:
 Minimum 3–5 years of experience in an administrative or supervisory role, preferably in the energy, aviation, or related industry.
Proven track record of managing teams and ensuring operational efficiency in a fast-paced environment.
Experience in handling authorizations, compliance, and employee-related administrative tasks.