Role Summary 
The Executive Assistant is a high-trust administrative and operational professional responsible for supporting SAGER’s executive office through structured coordination, disciplined communication, and proactive execution. This role ensures seamless scheduling, stakeholder management, and day-to-day operational efficiency, enabling senior leadership to focus on strategic priorities. 
The Executive Assistant serves as a central coordination point across internal teams and external partners, maintaining confidentiality, ensuring follow-through on executive actions, and supporting the smooth delivery of high-priority initiatives. 
Key Responsibilities 
Manage complex executive calendars, appointments, and competing priorities with accuracy and foresight 
Coordinate internal and external meetings across multiple time zones and stakeholder groups 
Ensure agendas, meeting objectives, and required materials are prepared in advance 
Track action items and follow-ups to ensure closure and accountability 
Organize executive travel arrangements, itineraries, accommodation, and logistics as required 
Ensure travel plans align with business priorities, meeting schedules, and operational constraints 
Provide real-time support for changes, urgent adjustments, or high-stakes travel coordination 
Handle executive correspondence, emails, and documentation with professionalism and discretion 
Draft and format internal and external communications on behalf of the executive office 
Maintain clear document organization, version control, and structured information flow 
Prepare agendas, take meeting minutes, and document key decisions and next steps 
Support the preparation of executive reports, presentations, and board-level materials 
Ensure executive documentation meets SAGER’s quality standards for external and internal audiences 
Provide execution support for cross-functional projects and strategic initiatives led by the executive office 
Requirements
Bachelor’s degree in Business, Management, Communications, Marketing, or a related field (strong professional experience may be considered in lieu of formal education) 
Strong organizational, communication, and time-management skills 
Proven ability to multitask, prioritize effectively, and manage complex schedules 
High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)