Overview
The Admin Assistant role at Vardot is people-first: you'll be the face of our Amman office. You'll own the front desk, keep the office running smoothly day-to-day, and be a trusted extra pair of hands for our People Operations team and leadership.

Responsibilities 
Reception & Front Desk:
 Be the first face and voice of Vardot: greet visitors, candidates, and guests daily 
Handle incoming calls and route inquiries appropriately 
Manage meeting rooms and prepare spaces for guests, interviews, and meetings 
Maintain visitor logs and coordinate access for guests and vendors 

Office & Facilities: 
Ensure office cleanliness and readiness; supervise cleaning providers 
Track and reorder stationery, supplies, and refreshments; process orders within the approved budget 
Coordinate with vendors (couriers, maintenance, suppliers) to keep the office running smoothly 
Support health & safety upkeep and file archiving

Admin Support:
Provide administrative support to Finance and the CEO, including scheduling and correspondence 
Handle document printing, scanning, and filing

HR Support :
Support onboarding/offboarding logistics, including new hire welcome kits and workstation setup 
Assist with maintaining employee records and basic HR documentation 
Support the HR inbox and routine HR workflows
Help coordinate engagement activities, the event calendar, and Vibe Committee initiatives 

Requirements:
Bachelor's degree 1–3 years of experience in an administrative, front-desk, or office coordination role 
Able to be on-site daily, 9:00 AM – 6:00 PM, in Deir Ghbar, Amman 
Strong organizational skills and attention to detail 
Professional, friendly demeanor; strong verbal and written communication
 Proficient in Microsoft Office / Google Workspace 
Fluent in English and Arabic 

Nice to have:
Prior experience specifically in a reception or front-desk role 
Exposure to HR tasks or HRIS tools