Ensure that port approval is obtained for each item before it is sent from the supplier. 
Maintain records of all approved shipments, including estimated time of arrival (ETAs). 
Follow up with suppliers regarding the status of purchases, shipments, and related matters. 
Review deliveries against the purchase orders to ensure accuracy. 
Continuously track the status of each order from the supplier to the final destination. 
Address any discrepancies or delays in shipments promptly. 
Ensure that all invoices related to shipments are promptly sent to the accounts department for payment processing. 
Receive all necessary documents related to orders from suppliers. 
Forward these documents to the clearing agent for clearance of shipments at the port. 
Ensure that all required permits (such as Faseh, MOI, Saber, etc.) for all items are obtained before their arrival in the kingdom. 
Maintain daily communication with the clearing agent to gather information on the status of all shipments, ensuring smooth clearance processes. 
Prepare all necessary letters and authorizations required by customs to facilitate the clearance of shipments. 
Ensure that all necessary authorizations and approvals are in place for the clearance office to operate effectively. 
Executes activities related to his/her function in safe and environmental methods. 
To perform any other duties assigned by his direct supervisor / manager